User manual
How to use OS for Schools for your job at the school — step by step, with pictures of the real screens. Find your job below. New to working in a school? Start with How a school runs.
Start here
For everyone, whatever your job.
Running the school
Owners, heads and the school office.
- School ownerSetting the school up, giving staff their accounts, paying for OS for Schools and seeing how the school is doing — for the proprietor or proprietress.
- Headteacher and deputiesFollowing the school day, approving lesson plans and report cards, spotting pupils who are slipping and writing to the school — for the headteacher, principal and their deputies.
- School administratorThe school office: pupils and their parents, admissions, classes and the timetable, notices, and the school’s own settings.
Teaching
Class teachers, subject teachers and teaching assistants.
Money
Fees, payments, the cash office and payroll.
- BursarSetting the fees, billing a term, taking payments, the cash office, money spent and the school’s accounts — for the bursar or finance officer.
- CashierTaking fees, collecting feeding money, giving receipts and counting the cash box at the end of the day — for the cashier at the accounts office.
- Payroll officerPaying staff each month: payslips, PAYE and SSNIT, and marking the month paid.
Staff
Staff records, leave and recruitment.
School services
The library, the sick bay, boarding, the shop and IT.
- LibrarianThe catalogue, lending and returns, overdue books and fines.
- School nurseHealth records for pupils and staff, and every visit to the sick bay.
- Boarding staffHouses and beds, the night roll call, exeats, visitors and incidents — for the hostel manager, housemasters, matrons and residential supervisors.
- School shopSelling books, uniforms and stationery to pupils, the stock, and each class’s book list.
- IT administratorAccounts, passwords and help requests, importing data and keeping the school’s systems running.
Parents and pupils
Following a child’s school life, and your own.
Reference
Answers and words to look up.